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Frequently asked questions

HOW TO

Get an Alien Registration (Gaijin) Card
Get a Social Insurance Card
Pay bills
Fill up your car with gasoline (or petrol, depending on where you're from!)
Take out your trash.
Make / Get a hanko
Open a bank account
Get a cell phone
Get a landline telephone
Set up an Internet account
Renew your Visa
Convert your driver's license to a Japanese one

OTHER INFORMATION

Why you should visit your local International Centre
Useful Phrases

 

 

 

 

 
HOW TO
Get an Alien Registration (Gaijin) Card

To apply for or renew your Alien Registration card is not difficult, but the people in your local City Office are likely to speak less English than at the Immigration Office.

First you need your passport with your current visa stamped in it

Take that and two passport sized photos with you to your local city office.

*There should be a counter that, in English says ‘Alien Registration'. The people behind that counter should speak enough English to guide you through the process.

It usually takes a week to two weeks for your card to be created, and they will give you a date after which you can return to collect your card.

The cost of making an Alien Registration card is free, but it may cost to replace a lost card.

If you are here on a tourist visa, you can also apply for an Alien Registration Card, provided that you have a fixed address that you can provide to the City Office, but you will need to head down to the Alien Registration desk again when you change your status and/or when you change your address. Changing the status only takes a few minutes, and there is no need to wait for a new card.

 

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Get a Social Insurance Card
It is important that you apply for a Japanese National Health Insurance whilst working in Japan.

To obtain a Japanese Social Insurance card, you will need to go to your local city office with your Alien Registration card with the following phrase

国民健康保険

Kokumin kenkou hoken

I want (to apply for) Social Health Insurance

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Pay bills

Bill paying in Japan is very simple. Most companies these days (gas, water, power, cell phone, etc.) send you a bill with bar codes on them.

Take these bills to any convenience store and they will scan the bills and charge you accordingly.

Note: if you are living in a company-sponsored apartment all of your bills are paid for by the company and deducted from your monthly salary, with a copy of your bills attached to your paycheck.
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Fill up your car with gasoline (or petrol, depending on where you're from!)

Gasoline stands are everywhere in Japan, and the process is pretty much the same wherever you go.

The major supplier of gasoline in Japan these days seems to be Eneos, but they also seem to be the most expensive, but only by a few cents per litre.

The major difference between most is whether the gas stand is Full-service or Self-service. Self-service stations are slightly more difficult to master, and the method for using them varies from company to company, but there is usually an attendant on hand to help if you need it.

At a full service station, roll up to the pump (usually guided by an attendant), roll down your window, and say either ‘Gasorin mantan de onegaishimasu' (please fill up my gas tank) or Gasorin sen en bun onegaishimasu (please give me ¥ 1000's worth of gas)

Note: If you want more than ¥1000's worth of gas, for example ¥2000's worth of gas, add the necessary Japanese word in front of the ‘sen'. E.g. Gasorin ni-sen en bun onegaishimasu.
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Take out your trash.

The disposable garbage from homes is collected your local City Office. The dates and collection places differ from area-to-area and apartment-to-apartment, so the best suggestion is to talk to your local International Office or check the city's website for specific information.

Garbage is separated into 3 main categories in Japan, burnable, non-burnable, and recyclable. They all have to be taken out on different days of the week, usually before 8am. Make sure that you buy the designated-coloured plastic bags for all of your garbage.
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Make / Get a hanko

Hanko are the Japanese version of a signature and subsequently are important tools for getting around in Japan. They help when getting a cell phone or a landline, when setting up a bank account, joining a gym or anything else that requires you to prove your identity at a later date.

The simplest, and cheapest, way to get a hanko is to go to your local 100-yen store and pick out one that looks pretty, or, if you can read kanji, pick out one that reflects your last name.

The other, more difficult, more expensive way is to have a hanko made. If you're planning on staying in Japan for more than a year, I would recommend this option.

The cost of having a hanko made starts at about \500, but expect to pay at least \2,000 for a full-sized one.

Recently, we have noticed that some banks only accept a hanko that has your name in Katakana or alphabet on it, so be aware that even if you buy a ¥100 hanko, it may not be accepted.

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Open a bank account

Opening a bank account usually requires a hanko, your Alien Registration Card and your passport (just in case).

Since our major bank is the Kenshin Bank ( 県信 ), this is the bank we recommend you set up an account with. You are free to use any bank, but the Kenshin bank will charge ¥ 210 per month in fees to transfer your salary from the Kenshin to any other bank. As the Kenshin Bank is only available inside Ibaraki Prefecture, the company absorbs the cost for ALTs working outside of Ibaraki.

Minimum deposit at the Kenshin Bank can be ¥ 1 (although we suggest at least ¥ 100) with no monthly maintenance fee.

To open your account you will need to say ‘Atarashiku ginkou kouza wo futsuyokin de hiraki tai no desuga' (I would like to open a new bank account)

When you have opened your bank account, please fax the front page and page 2 of your passbook to us.

If you would like to use online banking, Shinsei bank is recommended. More details are available at :

Kenshin Bank http://www.kenshinbank.co.jp/ (Japanese only)

Shinsei Bank http://www.shinseibank.com/english/index.html (English /Japanese)

 

Bank

English

Maintenance fee

Transfer Fee

Withdrawal Deposit

Opening account

Required documents

Kenshin Bank

No

¥ 0

¥ 0

 

¥ 0(Kenshin)

¥ 0/105/210

(Seven Eleven)

Branch

 

1. Alien registration card

2. Passport

3. Hanko

 

Shinsei Bank
(international)

Yes

¥ 0

¥ 210/month

 

¥ 0

(Post office)

(Seven Eleven)

Branch

By mail

 

1. Copy of Alien registration card

2. Copy of bill

(Cell phone/phone/utilities)

 

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Get a cell phone

Cell phones, or keitai in Japanese, require your Alien Registration Card. There are 3 main phone companies in Japan, Docomo, Softbank, and AU. All offer some phones with some degree of English ability.

Charges vary depending on the package and packages vary from about ¥ 3000 to ¥ 10000 per month.

Some companies offer pre-paid cell phones that require no monthly fee, but charge a higher rate per minute for phone calls.
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Get a landline telephone

You're most likely going to need some Japanese help with this one, the best suggestion I have is go to an Electrical Store (such as K's Denki, Yamada Denki and Kojima Denki) as they usually have special packages that allow you to buy a phone, and the right to use a phone line for around ¥ 30, 000.

Some useful phrases when setting up a landline are

電話の加入権ありますか

Denwa no kanyuken arimasuka?

Do you have/ sell phone lines?

To which they should reply

あります

Arimasu

Yes we have/ do.

To which you should say

新規でお願いします

Shinki de onegaishimasu

Please make me a phone line.

You will need your Alien Registration Card and hanko before you can set up an account, though.

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Set up an Internet account

There are a lot of Internet companies in Japan; the most popular at the moment seems to be Yahoo BB, which offers speedy service and a low price. Other companies include Flets (owned by NTT) and KDDI. Again, my suggestion is to go to an Electrical Store and talk to one of the representatives of the Internet companies that frequent the front of the stores.

In addition, rather than waiting to set up DSL or cable internet, you can opt for wireless internet, which has the added bonus of working anywhere. You don't need an Alien registration Card to get this service, but it does cost slightly more than standard wired internet. (Emobile wireless internet is about $50 a month, while YahooBB DSL is about $35 a month).

A handy phrase to have when you go up to them is:

インターネット申し込みます

Internetto moushikomimasu

I want to signup to an ISP


You will need your Alien Registration Card, as well as your hanko to sign up for any of the services, except for wireless internet. Most of them also require that you have a phone line before you can apply for an ISP. The exception to this rule seems to be KDDI.
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Renew your Visa
Renewing your Visa is a fairly simple process requiring you to visit your local Immigration Office with the following items:

  • Certificate of Employment

Stating when you worked from and until. Available from Heart School (Ask someone in the General Affairs section and she will print one out for you)

  • Income Tax Statement
  • Given to you at the beginning of every year. You only need to take the one from the previous year.
  • Passport
  • Alien Registration Card
  • Letter of Employment (which you can get from Heart School).

Take these to your local Immigration Office (in Mito it is alongside Sakura River, we have a map to guide you) and fill out an Application for Extension of Period of Stay. This is a three-page document that, although it is translated into English, will take you time to fill out.

As a rule, the renewal process takes about weeks to process, but to be on the safe side we recommend that you apply for your extension at least a month in advance.

The cost is ¥4000. You need to pay for this by purchasing a stamp from a different location. In Mito, it is from the Mini Stop around the corner from the Immigration Office.

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Convert your driver's license to a Japanese one

This is a daunting task, but if you are staying in Japan, an essential one. Recently driving laws in Japan changed meaning that if you stay here for more than a year your international drivers license will be invalid, even if you applied for your license after you arrived, it still expires one year from your first day in Japan.

Japanese law requires that citizens of some countries take a driving test before they are eligible to apply for a Japanese driving license. Many countries are exempt from this test, however.

These countries are:

Australia, Austria, Belgium, Denmark, Canada, Finland, Germany, Greece, Iceland, Ireland, Italy, Luxembourg, Netherlands, France, New Zealand, Norway, Portugal, Spain, Sweden, Switzerland and the U.K. NOTE: Americans are NOT on this list.

First you need to get your present license translated into Japanese. This is a ¥ 3000 process that can be done at any JAF office. Then you need to take this, as well as your passport, to the Prefectural License Office. The office in Mito is located on Route 6, just before Ibaraki-Machi.

This is an all day process that requires you to register before 10am and stay there until your application has been processed. The office is only open business hours, Monday ? Friday, and is closed on all public holidays.

Note: If your driver's license doesn't include an issuing date, you will need to contact your issuing authority to send an original copy or driving record to you. (This will also need to be translated, but we should be able to do that for you.)

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OTHER INFORMATION
Why you should visit your local International Centre

The International Centre has a lot of useful information, all conveniently offered in English. They have maps of the local area as well as the prefecture, information on doctors that speak English in your area; they also offer legal advice in English (on specific days, you may need to make a reservation), as well as a list of other services.

As well as these services, they occasionally have intercultural days that give you the opportunity to meet and speak to people from various nations around the world.

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Useful Phrases

Some of these are simple, good for every day use and some of them are good for business situations. Practice them whenever you can!

こんにちわ

konnichi wa

Hello

おはようございます

ohayhou Gozaimasu

Good morning

よろしくお願いします

yoroshiku onegaishimasu

Its nice to meet you

こちらこそ

kochira koso

Its nice to meet you, too

おつかれさまです

otsukaresama desu

Thank you for working (said at the end of the day)

はじめまして

hajimemashite

How do you do?

ごめんなさい

gomen nasai

I'm sorry

ありがとう

arigatou

Thank you

どういたしまして

dou itashimashite

You're welcome

さようなら

sayounara

Good bye

英語ができますか?

eigo wo hanasemasuka?

Can you speak English

はい

hai

Yes

いいえ

iie

No

いただきます

itadakimasu

I'm going to eat!

ごちそうさまでした

gochisousama deshita

Thank you for a delicious meal

だめ

dame

Bad

大丈夫

daijyoubu

It's/ I'm OK.

There are also some useful answers to questions that you may be asked

どこからきました?

doko kara kimashita?

Where are you from?

お国は何ですか?

o-kuni wa nan desuka?

(lit) What is your country?

(country)  からきました

(country) kara kimashita

I am from (country)

名前は何ですか

namae wa nan desuka?

What is your name?

私は (name) です

watashi wa (name) desu

My name is (name)

何が好きですか?

Nani ga suki desuka?

What do you like?

(Item) が好きです

(Item) ga suki desu

I like (item)

何歳ですか?

Nan sai desu ka?

How old are you?

(age) 歳です

(age) sai desu

I am (age)

誕生日はいつですか?

Tanjoubi wa itsu desuka?

When is your birthday?

(month) 月 (day) 日です

Month(gatsu)day(nichi) desu

Its on (month)(day)

 

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